Office Move IT Checklist for Maryland Businesses

Most office move failures are not moving company failures, they are IT timing failures. Internet gets ordered too late. Cabling gets scheduled after furniture arrives instead of before. Phones are not ported in time for opening day. This checklist lays out what needs to happen, and when, so your new office is fully operational the day your team walks in.

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90 to 60 Days Before the Move

Confirm your new address and order internet service. Business-grade internet in Maryland typically requires 30 to 45 days of lead time, in some buildings, longer.
Schedule a site walkthrough. Walk the new space with your IT provider before construction or buildout begins, so cabling and network plans are based on the actual floor plan.
Decide on your phone system. If you are changing providers or moving to hosted VoIP, this decision affects equipment lead times and number porting timelines.
Identify what IT equipment is moving versus being replaced. Servers, network equipment, and phones that are 5+ years old may be more cost-effective to replace than relocate.

60 to 30 Days Before the Move

Coordinate cabling with your general contractor. If the space requires buildout, cabling needs to be scheduled during rough-in — before walls close — to avoid paying two to three times more to fish cable through finished walls later.
Submit number porting requests. Phone number porting can take 2 to 4 weeks. Submit the request early.
Plan your network closet and server room layout. Confirm power, cooling, and rack space requirements before equipment arrives.
Order new IT hardware. Workstations, switches, access points, or phones with longer lead times should be ordered now.

30 to 14 Days Before the Move

Confirm internet installation date. Follow up with your ISP to confirm the install is on schedule for your move-in date.
Install and test network infrastructure. Firewall, switches, and Wi-Fi access points should be installed and tested before move day.
Set up the phone system at the new location. Hosted VoIP systems can often be provisioned remotely ahead of the physical move. Test call quality and number routing before cutover.
Install security cameras and access control. Have these operational before your team's first day so the space is secure from day one.

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Moving Week

Back up all data before disconnecting any servers or equipment. Confirm backups completed successfully before anything is unplugged.
Label every cable before disconnecting equipment. This single step saves hours of reconnection time at the new location.
Move IT equipment last, set it up first. Servers, network equipment, and phones should be the last things packed at the old office and the first things unpacked at the new one.
Test everything before employees arrive. Internet, Wi-Fi, phones, and printers should all be confirmed working the day before your team's first day in the new space.

Why Office Moves Sometimes Go Wrong

The two most common failure points are internet provisioning and cabling sequencing. Internet provisioning failures happen because businesses underestimate how long Maryland ISPs take to install new business-grade service, 30 to 45 days is typical, longer in some buildings. Cabling sequencing failures happen because businesses wait until the space is built out to think about data drops, paying a premium to run cable through finished walls instead of during construction rough-in.

Teltek manages both of these on every office move project, coordinating ISP timelines and scheduling cabling at the right point in construction, so neither becomes the reason your move slips.

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