Nathan in National Harbor, MD asks:
Management has declared that our company needs to go paperless in 2013. What tools are out there to assist us with this goal?
A paperless office is an accomplishment that has many benefits. It’s cleaner, greener and more cost effective method of doing business. Since we have already implemented many procedures at Teltek to reduce our own paper usage, we are happy to share what works.
Here are a few tips on going paperless:
*pay employees via direct deposit instead of issuing printed checks
*save some postage by sending invoices and statements electronically and ask your vendors to do the same
*discourage employees from printing emails unless absolutely necessary
*upgrade to a CRM system that holds all the information that would typically be organized in paper file folders
*scan documents instead of making paper copies of them
*lose the fax machine and send/receive faxes electronically
How can Teltek help you accomplish this?
1. Let us install a fax server in your office: this will allow you to send and receive faxes electronically. Outbound faxes can be sent by web client or through Microsoft Office applications. Inbound faxes are converted to PDF or TIFF files and delivered to a recipient’s in-box or a network folder.
2. Utilize our data center for storage of your sensitive information. Instead of maintaining rows of filing cabinets stuffed with paper, let our secure servers hold all of it! We have a 71,000 square foot Tier III data center near Washington, DC that offers enterprise-class security, disaster recovery, storage and managed hosting services.
3. Give online collaboration a try: Microsoft’s SkyDrive and OneNote products allow team members to share, edit and discuss documents online
4. Take notes on a Tablet PC instead of using a legal pad: You can write notes on it as you go and record meetings for later playback alongside your notes. With a tablet and Microsoft OneNote, you won’t need a three ring binder ever again! Since Teltek is a Microsoft Certified Partner and Dell Registered Partner, we can set you up with the hardware and software needed to leave the paper trail behind!
As a one stop shop for all of your IT and telecom service and equipment needs, we are here to consult with you and find the best solution to ensuring your office is more efficient in 2013. Call Teltek IT today!
Teltek is proud to offer IT services as the fourth component to our multi-systems approach as your single source technology services company. This Managed Service Provider (MSP) offering completes our longstanding goal to provide our clients with a one-call resource for all of their business technology needs. IT outsourcing, remote back up and disaster recovery, helpdesk support, computer network relocations, security products and server/desktop virtualization are just a few of the services available. With office locations in Baltimore, Bethesda and Westminster, Maryland, we serve clients across MD, DC and VA.